Job costing and purchase orders

[Martinlogan9]

What are people's processes for accurate job costing based on "special order" items on PO?

The reason I ask; for special order items that do not have a cost from our pricebook, it is $0 on the PO. When we receive it, you can change the price (dependent on the invoice you get from your supplier), but it does not accurately reflect in job costing for the job the purchase order is on.

Also, if items on the invoice are added via PO, and the tech only uses 2 out of the 3 items that were ordered and removes the remaining qty it does not accurately reflect in job costing.

Maybe we are doing things wrong, but are frustrated with the often "clunkiness" of Purchase orders and it accurately reflecting in job costing.

Any ideas on how we can develop a better process? Thanks!

[SheriKro]

Do you have miscellaneous items set-up?  We do mostly special order on our contracting side and have misc items set up in the PB for Misc Subs, Misc Equip, and just plain old Misc.

Also, if the items were received to a workorder through a PO and you don't want to return an item not used you can also use that Misc to remove that cost from that specific tkt and move it to your truck or WH.