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I have trigger alarms setup on all types of forms in our system. If an estimate sales it alerts a project manager, after a job is half way complete a form will alert billing, and when permit needs to be pulled our warehouse is informed. Trigger alert...

We have tags on ours for example :ordered part, pick up part, etc. This way we can see whats going on by looking at the board.

If it was already exported into Quickbooks you can not pull it back out. You will need to create a new batch and add the items in it 